Welcome to Specific Risk Assessments. These Terms of Use govern your access to and use of the Specific Risk Assessments platform, website and related services ("Services"). By creating an account or using the Services, you agree to be bound by these Terms of Use. If you do not agree with these Terms, you should not access or use the Services. Specific Risk Assessments is designed to help competent persons create, manage and review professional Risk Assessments and COSHH Assessments using structured webforms, built-in guidance, AI support and professional PDF Templates. The platform is primarily intended for users in the United Kingdom, although users outside the UK may also access and use the Services. Risk Assessments and COSHH Assessments created using the platform should reflect the actual work activity, products, hazards and circumstances involved. Users remain responsible for selecting the hazards, controls, ratings and actions appropriate to their work activities. Assessments created using the platform are intended to be living documents and should be reviewed and updated whenever circumstances change.
These Terms of Use apply to all visitors, account holders, additional users and anyone accessing or using the Services.
Specific Risk Assessments Ltd is a company registered in England and Wales. Company Name: Specific Risk Assessments Ltd Company Registration Number: 17182817 VAT Registration Number: 518 7911 65 Registered Office Address: 71-75 Shelton Street Covent Garden London WC2H 9JQ United Kingdom Email us using the Contact Us form. Specific Risk Assessments Ltd owns and operates the Specific Risk Assessments website, platform and related services. The platform provides tools and resources to help competent persons create, manage and review Risk Assessments and COSHH Assessments using structured webforms, built-in guidance, AI support and professional PDF Templates.
The Services are primarily intended for users in the United Kingdom, although users outside the UK may also use the platform. References in these Terms of Use to "Specific Risk Assessments", "we", "us" or "our" refer to Specific Risk Assessments Ltd. References to "you" and "your" refer to any person, business, organisation, account holder or authorised user accessing or using the Services.
To use the Services, you must be at least 18 years of age. By creating an account or using the Services, you confirm that you are 18 years of age or older and that you have the legal capacity to enter into a binding agreement with Specific Risk Assessments Ltd. The Services are primarily intended for individuals, businesses and organisations involved in construction, trades and other work activities requiring Risk Assessments and COSHH Assessments. Users outside the United Kingdom may also access and use the Services. The platform is designed to support competent persons responsible for creating, reviewing and managing assessments. Users are responsible for ensuring that the information entered into the platform reflects the work activity, hazards, products and circumstances involved. Where an account is created on behalf of a company, partnership, organisation or other entity, the person creating the account confirms that they have the authority to act on behalf of that entity and to accept these Terms of Use.
Account Holders are responsible for managing their accounts and any additional users authorised to access the Services. Specific Risk Assessments Ltd reserves the right to refuse access to, suspend or terminate accounts where users breach these Terms of Use or where we reasonably believe that the Services are being used improperly, unlawfully or in a manner that may compromise the integrity or security of the platform. Nothing in these Terms of Use guarantees that the Services are suitable for every user or every circumstance. Users are responsible for determining whether the Services meet their own requirements and for ensuring that assessments reflect the actual work activity and circumstances involved.
To access certain features of the Services, users must create an account. Users must provide accurate, complete and up-to-date information when registering and must keep their account information current. Accounts are intended for use by individuals aged 18 years and over.
The person or organisation creating the account is the Account Holder. The Account Holder is responsible for:
The Account Holder has full access to the Services and remains responsible for all activity carried out under the account.
Additional users may be invited to access the Services, subject to the plan selected by the Account Holder. Additional users may be granted different levels of access and permissions depending on the settings chosen by the Account Holder. Additional users are responsible for complying with these Terms of Use and for using the Services appropriately.
Users are responsible for maintaining the confidentiality of their login details and passwords. Users must not share login credentials with unauthorised persons or allow others to access the Services using their account. Users must notify Specific Risk Assessments Ltd promptly if they become aware of any unauthorised access or security concerns relating to their account.
Users are responsible for the information they enter into the platform. Users are responsible for selecting the hazards, controls, ratings, actions and other information that reflect the work activity, products and circumstances involved. The platform provides structured forms, guidance and support, but users remain responsible for ensuring that assessments accurately reflect the work being carried out. Risk Assessments and COSHH Assessments should be reviewed and updated whenever circumstances change. Users are responsible for implementing any controls, measures and actions they select within their assessments.
Users agree to use the Services lawfully and responsibly and must not:
Specific Risk Assessments Ltd reserves the right to suspend or terminate access where we reasonably believe that the Services are being misused or these Terms of Use have been breached.
Specific Risk Assessments provides a free trial period of twelve (12) months. No credit card or payment information is required to access the free trial. During the free trial, users may access and use the features made available under the free plan. Specific Risk Assessments Ltd reserves the right to modify, withdraw or discontinue the free trial at any time.
At the end of the free trial period, users may choose to upgrade to a paid subscription plan. Paid plans provide access to additional features and user allowances, depending on the plan selected. Details of current plans and pricing are available on the website and may be updated from time to time.
Paid plans allow Account Holders to add additional users, subject to the limits associated with the selected plan.
Additional users may be assigned different permissions by the Account Holder. Additional user charges may apply where applicable.
Subscription payments are processed securely through Stripe. Paid subscriptions are billed every thirty (30) days unless otherwise stated. By subscribing to a paid plan, the Account Holder authorises Specific Risk Assessments Ltd and its payment provider to collect recurring subscription payments. Invoices are issued to the Account Holder and sent to the email address associated with the account. Users are responsible for ensuring that billing information remains accurate and up to date.
Account Holders may upgrade or change their subscription plan at any time, subject to the plans available at the time. Changes to subscriptions may affect the number of additional users and features available.
Account Holders may cancel their subscription at any time.
There are no long-term contracts and users remain in control of their subscriptions. Cancellation of a subscription will prevent further subscription charges after the current billing period, unless otherwise stated. Cancellation of a subscription does not automatically delete user accounts or documents stored on the platform.
Specific Risk Assessments Ltd may retain account information and documents following cancellation to enable users to reactivate their accounts in the future. Users may request the deletion of their personal information and account data in accordance with our Privacy Statement. Changes to Pricing Specific Risk Assessments Ltd reserves the right to change subscription plans, pricing and features from time to time. Any material changes affecting existing subscribers will be communicated using the contact information associated with the account.
The Services provide users with access to a dashboard that enables them to create, manage, review and organise their documents.
Depending on the features available under the user's plan, the dashboard may include:
Users may create, edit, duplicate, finalise, reopen and manage documents through the dashboard, subject to the permissions assigned to their account. Risk Assessments and COSHH Assessments are intended to be living documents and should be reviewed and updated whenever circumstances change.
The Services allow users to generate professional PDF Templates based on the information entered into the platform. PDF Templates may be downloaded, printed and shared by users. The accuracy and suitability of any PDF Template depends upon the information entered by the user. Users remain responsible for reviewing documents and ensuring that they reflect the work activity, hazards, products and circumstances involved.
Specific Risk Assessments Ltd does not guarantee that documents generated using the platform will be suitable for every task, project or circumstance.
Documents generated through the Services may include unique Verification IDs. Verification IDs are designed to assist in confirming that a document has been created using the Specific Risk Assessments platform. Verification IDs do not constitute legal certification, accreditation or approval by Specific Risk Assessments Ltd.
Documents generated by the platform may contain QR codes. QR codes are provided to enable access to associated verification pages and to assist users and third parties in confirming that documents have been generated using the Services.
The platform may provide publicly accessible verification pages linked to documents generated through the Services. Verification pages may display information including:
Risk Assessments platform. Verification pages are intended to provide transparency and assist with document verification. Users are responsible for ensuring that the information entered into the platform is accurate and up to date.
Specific Risk Assessments Ltd may, from time to time, introduce additional features, modules, services or other document and compliance management services, which will be governed by these Terms of Use. Specific Risk Assessments Ltd reserves the right to modify, improve or discontinue features and functionality as part of the ongoing development of the Services.
Specific Risk Assessments provides access to an AI Assistant designed to support users while using the Services. The AI Assistant is intended to provide practical guidance, explanations and platform support relating to:
The AI Assistant is designed to explain how the platform and webforms are intended to be used and to help users understand the information being requested. The AI Assistant is provided as a guidance and support tool only. The AI Assistant does not replace the knowledge, experience, judgement or responsibilities of the competent person completing an assessment. Users remain responsible for:
Responses generated by the AI Assistant are based on the information available to the platform and should not be relied upon as a substitute for professional judgement or site-specific considerations. Specific Risk Assessments Ltd does not guarantee that responses provided by the AI Assistant will be complete, accurate, suitable or applicable in every circumstance. Users should always consider the specific circumstances relating to their work activities and apply their own knowledge, experience and judgement when using information provided by the AI Assistant. The AI Assistant may be updated, improved, modified or withdrawn from time to time as part of the ongoing development of the Services. Specific Risk Assessments Ltd accepts no responsibility for decisions, actions or omissions arising solely from reliance upon information provided by the AI Assistant. Nothing within the Services should be interpreted as legal advice, professional consultancy or certification. The purpose of the AI Assistant is to provide practical guidance and platform support and to help users create, review and manage assessments with confidence.
The Services allow users to upload, create, store and manage content and documents through the platform. User content may include, but is not limited to:
Users retain ownership of the information and documents they upload, create and store through the Services. Nothing in these Terms of Use transfers ownership of user content to Specific Risk Assessments Ltd.
Users are solely responsible for the accuracy, quality, legality and suitability of the information and documents they upload or create using the Services. Users are responsible for ensuring that:
Specific Risk Assessments Ltd does not verify, approve or certify the accuracy or suitability of user content.
Users must not upload, create or distribute content that:
Services. Specific Risk Assessments Ltd reserves the right to remove or restrict access to content that we reasonably believe breaches these Terms of Use or may compromise the Services.
The Services are designed to provide users with a convenient means of storing and managing documents and records.
Although Specific Risk Assessments Ltd takes reasonable measures to protect user information, users are encouraged to maintain their own copies of important documents. Specific Risk Assessments Ltd does not guarantee uninterrupted access to stored documents or that documents will be retained indefinitely.
By uploading or creating content through the Services, users grant Specific Risk Assessments Ltd a limited, non-exclusive right to store, process, display and use that content solely for the purpose of operating, maintaining, improving and providing the Services. Specific Risk Assessments Ltd does not sell user content to third parties.
Users may request the deletion of their personal information and content in accordance with the Privacy Statement. Specific Risk Assessments Ltd reserves the right to retain certain information where required by law, to protect the integrity of the Services or to resolve disputes.
As the platform develops, additional forms, records and document management services may be introduced. Any content uploaded or created using future features will also be subject to these Terms of Use.
The Services, website and all associated content are owned by or licensed to Specific Risk Assessments Ltd and are protected by applicable intellectual property laws. This includes, but is not limited to:
Specific Risk Assessments Ltd grants users a limited, non-exclusive, non-transferable and revocable licence to access and use the Services for their own personal or business purposes in accordance with these Terms of Use. Nothing in these Terms transfers ownership of any intellectual property rights to users.
Users retain ownership of the information and content they upload or create through the Services. However, the structure, design, formatting and functionality of the platform, including the PDF Templates and verification systems, remain the intellectual property of Specific Risk Assessments Ltd.
Users must not, without the prior written consent of Specific Risk Assessments Ltd:
Risk Assessments Ltd or any third party.
All text, graphics, videos, guidance materials, help sections and other content provided through the Services are intended solely for use in connection with the platform.
Users may download, print and use documents generated through the Services for their own business purposes, but they may not reproduce, sell, licence or commercially exploit the platform itself without written permission from Specific Risk Assessments Ltd.
If users provide suggestions, feedback or ideas relating to the Services, Specific Risk Assessments Ltd may use such feedback to improve the platform without any obligation to compensate the user.
Certain third-party names, trademarks, products and services referred to within the Services remain the property of their respective owners. Nothing within the Services grants users any rights in relation to third-party intellectual property.
Specific Risk Assessments Ltd may introduce additional features, forms, modules, training records, certificates, cards and other services from time to time. All intellectual property rights relating to such developments shall remain the property of Specific Risk Assessments Ltd unless otherwise stated.
Retention of Account Information
Specific Risk Assessments Ltd may retain account information, documents and records created through the Services to enable users to continue accessing and managing their information and to support the ongoing operation and development of the platform. Information may be retained after cancellation of a subscription to allow users to reactivate their accounts and regain access to previously created documents.
Documents and records created through the Services may include, but are not limited to:
Specific Risk Assessments Ltd does not currently apply a fixed retention period to user documents and records.
Users may request the deletion of their account and personal information at any time.
Upon receiving a valid request, Specific Risk Assessments Ltd will take reasonable steps to delete personal information and account data, subject to any legal, regulatory or legitimate business requirements that may require certain information to be retained.
Where information has been retained, users may be able to reactivate their accounts and regain access to previously stored documents and records. Specific Risk Assessments Ltd does not guarantee that all historical information will remain available indefinitely.
Specific Risk Assessments Ltd may maintain backup copies of information and documents for operational, security and disaster recovery purposes. Backup information may remain in secure systems for a period of time after deletion requests have been processed.
Specific Risk Assessments Ltd may retain certain information where reasonably necessary to:
Further information regarding the collection, storage, use and protection of personal information is provided in the Privacy Statement. Users are encouraged to review the Privacy Statement alongside these Terms of Use.
Specific Risk Assessments Ltd reserves the right to suspend or restrict access to the Services where we reasonably believe that:
Suspension may be temporary or permanent, depending on the circumstances. Where reasonably practicable, we will attempt to notify the Account Holder of any suspension and the reasons for it.
Users may stop using the Services at any time. Account Holders may cancel subscriptions and close their accounts in accordance with these Terms of Use. Cancellation or closure of an account does not automatically result in the deletion of personal information or documents. Information may be retained in accordance with Section 10 and the Privacy Statement.
Specific Risk Assessments Ltd reserves the right to terminate or permanently disable accounts where we reasonably believe that:
Services.
Assessments Ltd or third parties.
Upon termination, access to the Services may be restricted or withdrawn.
Termination does not affect any rights, obligations or liabilities that arose prior to termination. Specific Risk Assessments Ltd may retain certain information and records where reasonably necessary to:
Specific Risk Assessments Ltd reserves the right to modify, suspend, discontinue or withdraw any part of the Services, features or functionality at any time. We may also introduce new features, forms, modules and services as part of the ongoing development of the platform.
The provisions relating to intellectual property, limitation of liability, user responsibilities, data retention and any other provisions intended by their nature to survive termination shall continue to apply after an account has been suspended or terminated.
Use of the Services
The Services are provided to assist users in creating, managing and reviewing Risk Assessments, COSHH Assessments and related documents. Users remain responsible for ensuring that assessments, controls, ratings, actions and other information entered into the platform accurately reflect the work activity, hazards, products and circumstances involved. Specific Risk Assessments Ltd does not guarantee that the Services, documents or information provided through the platform will be suitable for every task, project or circumstance.
Users are responsible for:
The effectiveness and suitability of documents generated through the Services depend upon the accuracy and completeness of the information provided by users.
The AI Assistant is provided as a guidance and support tool only.
Responses generated by the AI Assistant are intended to provide explanations and practical guidance and do not replace the judgement, experience or responsibilities of the competent person completing an assessment. Specific Risk Assessments Ltd does not guarantee that information provided by the AI Assistant will be complete, accurate or suitable in every circumstance. PDF Templates and Verification Features PDF Templates, Verification IDs, QR codes and verification pages are provided to assist users in managing and verifying documents created using the Services. Verification features confirm that a document has been created using the Specific Risk Assessments platform but do not constitute legal certification, approval or endorsement by Specific Risk Assessments Ltd.
Although Specific Risk Assessments Ltd aims to provide reliable and uninterrupted access to the Services, we do not guarantee that the platform will always be available, uninterrupted, secure or free from errors. Specific Risk Assessments Ltd shall not be liable for any loss or damage arising from:
To the fullest extent permitted by law, Specific Risk Assessments Ltd shall not be liable for any indirect, consequential or incidental loss or damage, including but not limited to:
To the fullest extent permitted by law, the total liability of Specific Risk Assessments Ltd arising out of or in connection with the Services shall not exceed the total amount paid by the Account Holder to Specific Risk Assessments Ltd during the twelve (12) months immediately preceding the event giving rise to the claim. Where no fees have been paid, liability shall be limited to one hundred pounds sterling (£100).
Non-Excludable Liability
Nothing in these Terms of Use excludes or limits liability for:
Users acknowledge that the limitations and exclusions contained in these Terms of Use are reasonable, having regard to the nature of the Services and the responsibilities that remain with users when creating and managing assessments.
Specific Risk Assessments Ltd may update or amend these Terms of Use from time to time to reflect:
Updated versions of these Terms of Use will be published on the website and will take effect from the date stated at the top of the document unless otherwise specified.
Where changes are material and affect existing users, Specific Risk Assessments Ltd will take reasonable steps to notify Account Holders using the contact information associated with their accounts. Continued use of the Services following the publication of updated Terms of Use constitutes acceptance of the revised Terms. If a user does not agree with any changes to the Terms of Use, they should stop using the Services and may cancel their subscription and close their account in accordance with these Terms. Specific Risk Assessments Ltd encourages users to review these Terms of Use periodically to ensure they remain familiar with the rights, responsibilities and obligations associated with using the Services. No delay or failure by Specific Risk Assessments Ltd in exercising any right or remedy under these Terms of Use shall constitute a waiver of that right or remedy.
These Terms of Use, and any dispute or claim arising out of or in connection with them, the Services or the use of the Specific Risk Assessments platform, shall be governed by and construed in accordance with the laws of England and Wales. By using the Services, users agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms of Use or the Services.
Nothing in these Terms of Use shall prevent Specific Risk Assessments Ltd from seeking injunctive relief or enforcing its rights in any jurisdiction where it considers it necessary to do so. If any provision of these Terms of Use is found to be unlawful, invalid or unenforceable by a court of competent jurisdiction, that provision shall be deemed severed from the remaining provisions, which shall continue in full force and effect. These Terms of Use constitute the entire agreement between Specific Risk Assessments Ltd and users in relation to the Services and supersede any previous agreements, understandings or representations relating to the use of the Services. Any rights or remedies available to Specific Risk Assessments Ltd under these Terms of Use are cumulative and do not exclude any rights or remedies available under applicable law. Specific Risk Assessments Ltd Company Number: 17182817 VAT Number: 518 7911 65 Registered Office: 71–75 Shelton Street Covent Garden London WC2H 9JQ United Kingdom Email us using the Contact Us form. © Specific Risk Assessments Ltd. All rights reserved.
